Services
Below is a list of services we are able to offer at Powerdean Inventories:
Inventory Management
Powerdean Inventories are specialist providers of Residential Inventory Management services for Letting Agents and Landlords. Inventory Management is the process whereby the condition of a property, together with contents if required, may be monitored from the beginning to the end of a tenancy.
Powerdean Inventories can provide all aspects of Inventory Management, from simple provision of a detailed Inventory, through to a complete managed service.
The Inventory
The inventory is a full, detailed description of a property, with or without contents, specifically stating condition. The Inventory describes fixtures, fittings and décor of every room in the property, commencing at the front entrance and including garage and any outhouses. Pictures are included where appropriate and may be used to highlight any problem areas or any items of special interest or value.
Powerdean Inventories endeavour to provide the quickest possible turn around. This is usually within 48 business hours and can be less where urgency is demanded and workload permits. Inventories are returned as a PDF email attachment, with a bound original copy following by post.
In the case of fully furnished properties, all items of padded furniture are checked to ensure compliance with FFR Labelling – The Furniture and Furnishings (Fire) (Safety) Regulations. Any furnishing that does not comply is bought to the attention of the landlord for their action.
The Check In
The Check-In is the process of handover of a property to a Tenant. Powerdean Inventories staff meet the Tenant at the property at a pre-agreed time and together with the Tenant, review the content of the Inventory to ensure agreement. Additional notes can be added to the inventory or amendments noted, which are agreed by both parties. Meter readings are taken and noted, as is a list of keys handed over. Finally, both parties sign the declaration page as a true reflection of content and condition at the time the Tenancy begins.
The managing agent should make a copy of the Gas Safety Certificate available to Powerdean Inventories on or before Check-in day.
PAT testing reports apply if requested - PAT Testing
The Check Out
A Check-Out is a report on the condition of the property, and contents where applicable, at the end of the Tenancy and provides a comparison with the original Inventory report agreed at Check-In, taking into consideration fair wear and tear. It is carried out on the property as the Tenant moves out.
Powerdean Inventories staff meet the Tenant at the property at an agreed time, inspecting each room against the inventory and making notes as required. Suggested responsibility for any change of condition is assigned to the Tenant, Landlord, Maintenance or Fair Wear and Tear. The Landlord, Agent and Tenant then have a document on which to base any necessary negotiations regarding liability for damage. Please note the independent nature of Powerdean Inventories at the time of the Check Out.
Inspections
Powerdean Inventories carry out Inspections according to the requirements of the Landlord or the Landlords agent. The standard is for Inspections on a Quarterly basis, however, in the case where there is reason to believe a property is being well cared for, a six monthly Inspection period may be more appropriate. The Inspection is always arranged in advance with the Tenant. The property is inspected against the Inventory and the condition as at Inspection time noted. Inspections are used to provide early warning of a Tenant that is not taking good care of a property. Photos are taken for illustrative purposes and a report sent by email to the Commissioner. Based on the report content, the Landlord or Agent may choose to take some action to protect their investment.
Powerdean Inventories can provide an inspection service as a package, which is particularly useful for letting agents managing large portfolios with a wide geographic spread. Powerdean Inventories manage the entire process, organising the schedule of visits on a quarterly or six monthly basis as required. The agent needs only to provide and maintain a complete list of properties and locations and contact details for the Tenants. Reports are sent to the agent on the properties inspected, with highlights where specific attention needs to be made to a particular property. All correspondence will be electronic through email, to ensure costs are kept to a minimum. Powerdean Inventories also produce Management Information on a regular basis, on the number of Properties inspected by month and rolling plans for the next periods.